Now that our work documents are in the Office 365 cloud, its super easy to share and collaborate in real time. We can all agree that change two years ago has big benefits to the workflow of the library! However, cloud storage is only secure with proper measures in place and frankly we aren’t there yet.
To get there, the library will enable Multi-Factor Authentication for all staff in the coming four weeks. In today’s online environment, it is truly the best and easiest method any organization (and end user) can implement to protect against compromised accounts.
What is Multi-Factor Authentication (MFA)
MFA is a process in which users are prompted during the sign-in process for an additional form of identification, such as a code on their cellphone or a fingerprint scan.
For the Library’s Office 365 accounts, this means you will use your windows credentials and then a second method of your choosing to gain access to your account. There are three options for this second method of verification – phone, text, or app.
- Digital Services will enroll staff in stages – by department.
- Upon enrollment, you will receive an email with instructions. The email will explain the registration process. Next, you will be prompted to setup your Authentication Method when you sign into Office.com. The setup is designed for you to select your preferred method for the second layer of authentication.
Turning on MFA
- Digital Services will once again turn on MFA in stages – by department.
- Once MFA is turned on, you will start using multi-factor authentication!
MFA will be excluded for logins in the building. This means you will only be prompted for MFA when you are offsite. A few examples include working from home, connecting through a bookmobile MiFi, or checking email from home.