Management Team Notes October 22, 2019

Management Team Notes

October 22, 2019
1:30-3:00 PM
Marvin Auditorium 101 C

Facilitator: Diana Friend

Meeting Purpose

Determine order we should provide TSCPL policies to the Board of Trustees for their review, discuss DVD limits and guest passes, and updates on current projects and issues.

Agenda

  • Welcome
  • Policy review order
  • DVD limits
  • Guest passes
  • Macmillan
  • RFQ updates
Policy Review Order

Tentative policy review schedule

Policies will be taken to the board of trustees meetings on the months listed below for the first review. The board will act on the policies the following month.

November 2019 Meeting Room Policy
Meeting Room Guidelines
December 2019 Public Address System Use Policy
Public Comment Policy
January 2020 User Confidentiality Policy
February 2020 Customer Service Policy
March 2020 Circulation Guidelines
Circulation Policy
April 2020 Library Materials Selection Policy
May 2020 Petition Policy (New)
June 2020 Exhibits and Display Policy
July 2020 Community Discussion Guidelines
August 2020 Programs Policy
September 2020 Computer and Internet Use Policy
October 2020 Customer Conduct Policy
November 2020 Unattended Child Policy
DVD Limits

New Limit Suggestion:

  • 21 Day DVD CKO Limit – 20
  • DVD Express CKO Limit – 5

Snapshot October 24, 2019:

Number of 21 Day DVDs Currently Checked Out to Individual Borrowers
1 2 3 4 5 6 7 8 >8
# of Borrowers with 21 Day DVD CKO 1,124 705 494 405 362 360 278 437 64
Percent of 21 Day DVD Borrowers 27% 17% 12% 10% 9% 9% 7% 10% 2%
  • 27% of DVD borrowers have 1 21 Day DVD checked out
  • 27% of DVD borrowers have 6 or more 21 Day DVDs checked out
Number of Express DVDs Currently Checked Out to Individual Borrowers
1 2 >2
# of Borrowers with Express DVD CKO 243 349 3
Percent of Express DVD Borrowers 41% 59% 1%
  • Borrowers with DVDs currently CKO: 4,366
  • Borrowers with 21 Day DVD CKO and Express CKO: 458
  • Borrowers with 21 Day DVD CKO but no Express: 3,771
  • Borrowers with Express but no 21 Day DVD: 137
Collection Name CKI CKO % CKI Shelves Total Capacity (80 per shelf) % of Capacity
DVD Adventure – Media Center 1,691 1,512 53% 15 1,200 141%
DVD Anime – Media Center 354 228 61% 5 400 89%
DVD Comedy – Media Center 2,338 1,386 63% 30 2,400 97%
DVD Documentary – Media Center 668 139 83% 8 640 104%
DVD Drama – Media Center 5,745 1,937 75% 65 5,200 110%
DVD Entertainment -Blu Ray – Media Center 2,019 1,424 59% 21 1,680 120%
DVD Foreign – Media Center 1,428 154 90% 18 1,440 99%
DVD Horror – Media Center 484 699 41% 4 320 151%
DVD Musicals – Media Center 304 138 69% 4 320 95%
DVD Mystery – Media Center 311 110 74% 3.5 280 111%
DVD Science Fiction – Media Center 489 395 55% 4.5 360 136%
DVD Silent – Media Center 148 17 90% 2 160 93%
DVD TV – Media Center 3,458 2,444 59% 39 3,120 111%
DVD Westerns – Media Center 519 185 74% 5 400 130%
DVD Adventure – Annex 511 196 72%
DVD Anime – Annex 1 2 33%
DVD Entertainment -Blu Ray – Annex 101 18 85%
DVD Comedy – Annex 428 150 74%
DVD Drama – Annex 770 233 77%
DVD Foreign – Annex 27 8 77%
DVD Horror – Annex 176 105 63%
DVD Juv Entertainment – Kids Library 3,831 3,491 52%
DVD Juv Entertainment – Annex 2,662 738 78%
DVD Musicals – Annex 31 13 70%
DVD Mystery – Annex 11 3 79%
DVD Science Fiction – Annex 124 40 76%
DVD TV – Annex 459 222 67%
DVD Westerns – Annex 58 12 83%
DVD Express – Plaza 288 784 27%
DVD Express – Annex 752 166 82%
Spanish DVD – East Wing 146 9 94%
Total 30,332 16,958 64%

 

Guest Passes

How do we:

  • Eliminate the current function of guest cards as primarily a workaround for (mostly) kids who want additional computer time or have forgotten their cards
  • Retain the guest card option but ensure it is used as intended by people who don’t have cards and live out of the area? (Is it possible to limit guest cards to 30 minutes per session?)
  • Handle kids (and others) that want more time than 3 hours?
  • Handle kids that don’t have their library cards with them and don’t know their barcode or PIN?
  • Handle summer camps?
  • Set up a system that incorporates all these challenges in a fair, easy, logical, and enforceable manner?

 

We will invite someone from Digital Services to our next meeting to discuss this issue.

Notes: Thad Hartman

 

 

 

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