Management Council notes March 14, 2019

Management Council Notes

March 14, 2019
2:30-4:30 pm
Marvin Auditorium 101C


Scarlett Fisher-Herreman, Jesse Maddox, David King, Paul Brennan, Thad Hartman, Debbie Stanton, Marie Pyko, Ruth Rodden, Kristin Kelly, Stephanie Hall, Nancy Lindberg, Gina Millsap, Diana Friend, Autumn Friedli, Kim Torrey, Greg Gaul, Margo Rangel

Call to order:
Debbie Stanton called the meeting to order at 2:30 pm and reviewed the agenda.

Meeting Purpose

  • Reflection and discussion of the Leadership Cohort Meeting
  • Discuss and review procedures when issuing staff keys
  • Review and discuss policies 9-24 for Board of Trustees
  • Review Manager–in-Charge (MIC) closing responsibilities
Mill Levy Changes

Ms. Gina Millsap, CEO reviewed the Mill Levy Resolution that will be presented to the Board of Trustees for action at the March 21, 2019 meeting. With this resolution, the Library Board declares its intention to eliminate the debt service mill levy and increase the operating mill levy for 2020 and following years, resulting in an aggregate mill levy of 9.786 mills. The total mill rate does not change from previous years.

In September, 2019 the debt incurred with the bond issue will be paid in full.

The elimination of the debt service in 2019 provides an opportunity to allow the Library to continue to fund Facilities Master Plan projects in 2020 and future years without incurring debt if the total amount of current funding is maintained. That would be accomplished by increasing the number of dollars in the operating fund, which would result in an increase in that fund’s mill levy.

Ms. Gina stressed the importance of noting the aggregate level of funding and the levy limit will be the same as it has been for the past 10 years i.e. funds previously allocated for debt service will now be used for operational, maintenance, and capital expenditures.

Please see the attached resolution and background sheet for additional information in the March Board of Trustees packet.

Leadership Cohort Meetings

Thad Hartman, Chief of Staff began by asking if Management Council should be the group where Leadership Cohort meetings are planned. Management Council unanimously voted yes. Going forward Leadership Cohort meetings will be planned in future Management Council meetings.
Hartman discussed Nina Simon’s youtube video –The Art of Relevance with respect to future meeting agenda’s and/or retreat.

Marie Pyko, Public Service Director briefly shared the possible agenda for the next Leadership Cohort (LC) meeting on April 2, 2019. The theme of the LC meeting is “Community” and may include an overview of Best Life, guest speakers: Dr. Gianfraco Pezzino, Shawnee County Health Officer, Monique Glaude, Director of Community Engagement, and LaToya Martinez, Community Engagement Coordinator with the City of Topeka. Dr. Pezzino will discuss the health of Shawnee County and Ms. Glaude & Ms. Martinez will discuss the how to’s on developing relationships within the community.

Personnel Policies [9-24] for Board of Trustees

Jesse Maddox, Human Resources Director reported on policies that will be presented to the Board of Trustees personnel policies 9, 10 and 12 – 24 subject to receipt of full policy manual. For further please go to the TSCPL website: Board of Trustees Meeting Agendas & Packet-March 2019

Area Updates and Reminders

Nancy – Wilder Society Tea, Sunday, April 7th, 2:00 pm in the Marvin Auditorium

Kim – Budget timeline – Departmental Budgets are DUE Friday, April 19, 2019

Paul – The USD 501 school board meets on the library’s board meeting day, March 21 and will review the MOU this Board approved at its February meeting. Paul and Ms. Gina will attend the meeting at Superintendent Dr. Tiffany Anderson’s invitation to speak to the importance and value of this new partnership.

Reminder -All Staff Meeting are scheduled for:
Wednesday, May 8
Wednesday, September 4
Wednesday, October 30
Wednesday, December 11

Next meeting: April 11, 2019
11:00 – 1:00 PM
The Edge
Kim Torrey, Facilitator

Meeting Minutes: Margo

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